Legal Secretary

Legal Secretary

Legal Secretary

Closing: 31/12/2023

Position: Permanent

Hours: Full-time



Address: Penrith CA11 7XU, UK

We are looking to recruit a Legal Secretary for our Penrith office.

To provide a high level of accurate, confidential secretarial and administrative support to solicitors and other professional staff, in an efficient and cost effective manner, within a departmental structure.

Main Duties

  • Using MS Office products word processing / typing and collating correspondence and other documents from digital dictation, amending and formatting documents quickly and accurately – minimum of 60 wpm required.

  • Use of case, practice and document management systems

  • Day to day typing of letters, memoranda, monthly reports, bills, file notes, etc.

  • Handle and manage telephone calls, visitors and enquiries promptly and professionally

  • Taking messages accurately and passing to appropriate person(s)

  • Keep information confidential

  • Creating and amending legal documents

  • Maintaining diary systems for departmental and office staff, arranging and booking meetings and appointments

  • Handling expense claims for fee earners
  • Maintain and organise filing systems and other information/reference systems including case management systems

  • Receiving and sorting incoming mail where required

  • Organising travel arrangements and any other ad hoc duties as and when required

  • Scheduling files for archiving and retrieval of files from storage

  • Monthly billing

  • Working as part of a team to ensure that effective secretarial cover is maintained

  • Ensuring compliance with quality standards and the firm’s policies in general

  • Other support services including taking minutes of meetings and initiating and replying to correspondence on routine matters

  • Cover for other secretaries during periods of absence

  • Conduct initial meetings with clients as appropriate

  • Photocopying, faxing and collating documents

  • Undertake other duties of a reasonable nature which may be requested from time to time, including any relevant training